Purchase Ledger Clerk

Our client is recruiting for a Finance Assistant who will be responsible for Purchase Ledger, stock monitoring, and key reconciliations. The ideal candidate will be  experienced in managing supplier accounts, analysing stock turns, supporting VAT processes, and contributing to accurate month end reporting.
Duties of Finance Assistant:

• Invoice Processing: Receiving, checking, coding, and entering supplier invoices into the finance system, ensuring accuracy and correct authorisation.
• Supplier Account Reconciliation: Matching supplier statements to the ledger, identifying missing invoices, duplicate entries, or unallocated payments.
• Payment Runs: Preparing weekly or monthly payment batches (BACS/cheque), ensuring suppliers are paid on time and cash flow is managed.
• Query Resolution: Liaising with suppliers and internal teams to resolve discrepancies, pricing issues, missing POs, or delivery disputes.
• Purchase Order Matching: Matching invoices to purchase orders and goods received notes (GRNs) to maintain strong financial controls.
• Ledger Maintenance: Keeping supplier records up to date, including bank details, contact information, and credit terms.
• Accrual Support: Identifying invoices not yet received and providing accrual information for month end.
• Compliance & Controls: Ensuring adherence to approval workflows, VAT rules, and audit requirements.
• Reporting: Producing aged creditor reports, payment forecasts, and supplier spend analysis for the Financial Controller.

 
Essential:

• AAT (Qualified or studying)
• Aptitude for Excel
• Computer literate
• Previous experience in a Purchase Ledger or Accounts Payable role
• Experience with 3 way matching, supplier reconciliations, and payment runs
• Knowledge of VAT rules