How to hand in your resignation
Handing in your resignation is an important and professional step that should be taken with care and consideration. Here’s a general outline of how to do it:
1. Prepare Your Resignation Letter:
Write a formal resignation letter that includes the following information:
• Date of the letter.
• Your name and contact details.
• The name and position of your immediate supervisor or manager.
• A clear statement that you are resigning from your current position.
• The effective date of your resignation. This is typically two weeks from the date of the letter, but it can vary based on company policy or your employment contract.
• A brief expression of gratitude for the opportunities you’ve had with the company.
• A mention of your willingness to help with the transition process.
2. Schedule a Meeting:
Reach out to your supervisor or manager to schedule a private meeting to discuss your resignation. This should be done in person if possible, or over a video call if you’re working remotely.
3. Discuss Your Decision:
During the meeting, inform your supervisor about your decision to resign. Keep the conversation professional and positive. Express your appreciation for the time you’ve spent with the company.
4. Submit Your Resignation Letter:
At the meeting or immediately afterward, provide your supervisor with the resignation letter. This serves as an official record of your resignation.
5. Offer Assistance with Transition:
Express your willingness to help with the transition process, such as training your replacement, documenting your tasks, or assisting in any way that will ensure a smooth handover.
6. Maintain Professionalism:
Remain professional throughout the process. Avoid negative comments about the company, colleagues, or any dissatisfaction that might have led to your decision.
7. Notify Relevant Parties:
If necessary, inform your colleagues and any close work contacts about your resignation after you’ve spoken with your supervisor. Be cautious about who you inform and when, as the news may need to be managed strategically by your company.
8. Follow Company Policies:
Make sure to follow your company’s procedures for resigning, including any notice period requirements or protocols for returning company property.
9. Complete Your Notice Period:
If your employment contract or company policy requires it, work through your notice period diligently. Use this time to wrap up tasks, document processes, and provide a smooth transition for your team.
10. Departure:
On your last day, return any company property and say your goodbyes to colleagues. Keep your departure positive and maintain relationships that could be valuable in the future.
Remember, the way you resign reflects on your professionalism and integrity. Even if you’re leaving due to negative reasons, it’s best to handle the situation with grace and professionalism.
